Virtual Executive Assistant to CEO

Virtual Executive Assistant to CEO

Full-Time | Multi-Business | Remote

The company

We are a fast-growing group of entrepreneurial businesses operating across multiple sectors and regions.

Our portfolio includes:

• Jobnav – A technology start-up focused on innovation within recruitment

• A franchised recruitment business operating across the UK and Middle East

• A Middle East-based nursery project (early-stage development)

• Leadership involvement within a global business network

We operate at pace, across multiple time zones, industries, and stakeholder groups. As we continue to scale, we are seeking a highly organised, commercially aware Virtual Executive Assistant to support the CEO across all ventures.

The role

This is not a traditional diary-only EA position. You will act as a force multiplier for the CEO - bringing structure, follow-through, and operational discipline across multiple business units.

You will be responsible for:

• Full executive diary and schedule management across time zones

• Preparing agendas, documenting minutes, and tracking actions

• Coordinating projects across multiple companies simultaneously

• Standardising processes and maintaining SOPs

• Managing reports, dashboards, and KPI tracking

• Acting as the central coordination point between CEO, teams, franchisees, and partners

• Supporting presentations, proposals, and executive documentation

You will work closely with internal teams (sales, marketing, admin, finance) and external stakeholders to ensure alignment, accountability, and execution.

What you need

It is ESSENTIAL that you have:

• Proven experience supporting a CEO or senior executive

• Experience managing multiple projects or business units

• Strong project management and organisational skills

• Excellent written English and structured communication

• Advanced Microsoft 365 and Google Workspace skills

• Experience using CRM systems (Zoho or similar)

• Ability to produce structured executive reports and summaries

• High levels of proactivity and independence

• Full-time availability and flexibility across time zones

Desirable:

• Experience in franchising, recruitment, or startup environments

• Familiarity with project management tools (Asana, Monday, ClickUp, MS Project)

• Experience creating SOPs and improving processes

• Canva or presentation design experience

• Exposure to Middle East markets

What’s on offer

• Full-time, long-term remote opportunity

• Direct access to CEO-level decision-making

• Exposure to multiple industries and international markets

• High responsibility and autonomy

• Clear progression pathway towards Chief of Staff–style responsibilities

• Performance-based growth opportunities

Reporting structure

• Reports directly to the CEO

• Works across all business units

• Acts as central coordination point across internal and external stakeholders

If you thrive in fast-paced, high-growth environments and enjoy bringing structure to complexity, please apply via this advert.